A simple approach to let people know when you’re unavailable is to reply to emails with an out-of-office (OOO) message. On both Windows and Mac, we’ll demonstrate how to configure an out-of-office reply in Microsoft Outlook.
Whether you’ll be gone for a few hours, a day, or a week, you can write your own thoughts into an automatic response. This informs people that you are away and will respond to their emails once you get back. Additionally, you can specify the start and end dates so Outlook will take over at the appropriate moment.
It doesn’t take long to set up an out-of-office reply in Outlook on Windows. Open Outlook and click the File tab to begin.
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If you have more than one account, choose one from the drop-down box at the top of the Info section. Select “Automatic Replies” next.
Information About Automatic Replies in Windows Outlook
Mark the Send Automatic Replies checkbox at the top of the pop-up window.
Select the Only Send Within This Time Range checkbox to have responses sent automatically during a specified time period. Enter the appropriate dates and times in the following boxes. The Do Not Send Automated Answers setting at the top lets you manually disable automatic replies if this option is not selected.
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On Windows, Send Automated Responses.
In the text box at the bottom, type your out-of-office message. The font style, size, italics, color, and other formatting variables are all available.
Click “OK” when you’re done.